Festival & Event Coordinator

(Event coordinator)

 
 

Type: Full-time, 10-week contract (must be between 18-30 years of age)
Application Timeline: Open May 6 - May 31.
Start Date: June 16, 2025
Location: Sudbury, Ontario. Combination of office and remote options plus on-site event work
Reporting To: General Manager, Jaymie Lathem
Compensation: $20/hr

Position Description

We are seeking a self-motivated and experienced professional who is passionate about community building, public art, emerging music and presenting creative events in an urban setting. 

The Festival & Events Coordinator will primarily support in the organizing and executing of events programming for the Up Here festival. The coordinator will also support the General Manager with contracting, administration, event coordination, fundraising, audience development and “on the ground” coordination of Up Here festival. We are in search of a core team member who will bring a calm, detailed, and thoughtful leadership approach, while joining us in our passion for bringing art and people together.

Experience & Qualifications

The successful candidate may possess:

  • Experience with festival or event coordination within the arts sector;

  • Strong leadership skills with experience in leading a team of volunteers in event production settings;

  • Exceptionally strong communication, organization, problem solving skills as well as the ability to take initiative, meet deadlines, and effectively manage priorities;

  • Exceptional listening and interpersonal skills with a strong sense of empathy;

  • Ability to process and interpret critical feedback into work.

Key Responsibilities

The festival & event Coordinator will collaborate with the General Manager to: 

  • Uphold a safe and inclusive space for co-workers, volunteers, artists, and patrons, including taking actions to ensure an environment free of harassment, racism, sexism, homophobia, and transphobia;

  • Assist with administrative and logistical tasks;

  • Plan, coordinate, and promote the execution of programming for the 2024 Up Here festival;

  • Support the volunteers throughout the festival through face-to-face, email and phone contact, recording attendance, supporting them and troubleshooting where necessary;

  • Connect and collaborate with local business partners and contractors;

  • Assist Volunteer Lead in coordinating volunteers at events/activations and to plan volunteer recognition and appreciation activities;

  • Support development of artist welcome packages and local resources;

  • Plan and organize artist panel talks, artist interviews, and mural tours;

  • Contribute to ongoing improvements to relevant internal processes and strategies;

  • Cultivate and maintain meaningful relationships with our community;

  • Respond in a timely fashion to email, phone and all other communications; 

  • Participate in any required team meetings;

  • Maintain the organization of personal and confidential information;

  • Other duties as needed.

To Apply

Interested applicants please send a cover letter outlining your interest in the position and relevant experience along with a résumé to: hello@weliveuphere.com with “Festival & Events Coordinator Application” in the subject line by 11:59 pm on May 31, 2025. Only applicants selected for an interview will be contacted. 

We Live Up Here is open to applicants of all races, ethnicities, identities, abilities, ages, and genders, and the organization is particularly interested in reviewing applicants who self-identify as members of groups with minority representation in leadership roles.